How to Apply for E-Rate Funding

The Schools and Libraries Program of the Universal Service Fund, also known as the E-rate program, helps schools and libraries obtain discounted broadband service.

With the FCC’s latest ruling in October, mobile Wi-Fi solutions for school buses, like the Rolling Wi-Fi Center Kit, are now included in the E-rate funding program.

This has left the Superintendents, District IT Directors, and other high-level IT staff responsible for acquiring and implementing these solutions asking themselves how to apply for E-rate funding.

Step 1: Gain Access to the E-Rate Productivity Center (EPC)

All organizations must start with the E-rate productivity center portal. This is where all related forms and applications are filed. You’ll need to register your organization with the EPC before you can file.

Step 2: Initiate Competitive Bidding Process (Form 470)

The competitive bidding process starts with filing an FCC Form 470. This form alerts service providers like RCN that your school district or library is seeking services eligible for E-Rate funding, such as School Bus Wi-Fi. During this process, providers can submit proposals to offer the requested services.

Step 3: Select RCN Communications LLC. as Your Service Provider

After the bidding period closes, you will evaluate proposals based on the criteria you selected on your Form 470. RCN Technologies will appear as RCN Communications LLC, and can provide hardware procurement, installation, and support for your E-Rate eligible needs.

Step 4: Apply for Service Discounts (Form 471)

Once you select a service provider, you must submit FCC Form 471 to request the specific services and products needed. This form serves as the actual application for E-Rate funding and must be filed within a specific window each year. It’s important to be meticulous with details, as any inaccuracies can delay or even jeopardize funding.

Step 5: Wait for Funding Commitment Decision Letter (FCDL)

USAC will review your Form 471 and issue a Funding Commitment Decision Letter (FCDL), which details the services and products approved for funding. It’s crucial to review this document thoroughly to ensure all details are correct and understand the amount of funding that will be provided.

Step 6: Confirm Service Delivery (Form 486)

Upon receipt of the FCDL and once service begins, file FCC Form 486 to notify USAC that the approved services have started and to confirm CIPA compliance, which is a requirement for receiving certain types of E-Rate funding.

Step 7: Invoice USAC for Reimbursement (Form 472 or Form 474)

After services are delivered, your school district or library can request reimbursement by submitting the appropriate invoicing form to USAC. The Form 472 (Billed Entity Applicant Reimbursement Form) is used if your organization pays the provider in full and then seeks reimbursement from USAC. Alternatively, the Form 474 (Service Provider Invoice Form) is used if your organization has arranged for the service provider to bill USAC for the discounted portion.

Step 8: Maintain Compliance and Record Keeping

Post-application, it’s important to maintain strict adherence to all E-Rate program rules and to keep detailed records of all correspondence, forms, invoices, and other documentation related to your E-Rate application.

Conclusion